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A debit memorandum is another name for a debit note. It is a statement sent from a purchaser to a vendor requesting a refund for defective or faulty merchandise or services, or for the termination of a purchase. Prior to the provider issuing a credit note, the purchaser must first provide a debit note, which serves as a direct proposal for the provider to do so. See what is debit note and credit note

A buyer can send a debit note to the seller asking for a refund of the entire or a portion value of the previous payment. It might be the result of receiving defective or damaged items, canceling the purchase, or other exceptional circumstances.

When a client purchases products or services that do not meet expectations while also receiving the payment receipt from the vendor, a claim could be made. When purchasing goods from a provider, you have the option to create a debit note if you need to return the merchandise for any circumstance that is acceptable.

Common justifications for generating debit notes include:

  • Things that have been delivered were defective or broken.
  • The purchaser overpaid on the bill.
  • Inaccurate bill total
  • Consider a debit note as an illustration.

Company A is the customer, and Company B is indeed the vendor or supplier. A debit note will be generated if the series of circumstances outlined below take place.


A credit note is also known as a credit memo. It is documentation that the vendor issues to show a complete or partial refund of money. It could happen in the situation of a bad or wrong product supply the termination of a sale, or improper invoicing. It is usually established in reaction to a customer’s debit note. The consumer or buyer may potentially use this document as evidence for a future visit. You could issue more than one credit note provided the total transaction amount is not breached.

Typical justifications for providing credit notes include:

When you’re the provider and the customer desires to return the items because they are of subpar condition, you may provide a credit note for changes against the invoice that has already been raised.

  • Modifications to already-sent invoices.
  • Rates of special offer adjustment.
  • Reversing any outstanding payments on invoices.


A credit or debit note may be issued at any moment as long as it is done during the appropriate year.

Apart from the months of September, which comes after the closure of the calendar year in which the provision was completed and indeed the month in which yearly basis returns are filed, all debit and credit notes must be disclosed in GST returns filed the following season.

Credit notes will have a negative effect on tax recovery, but debit notes have no effect.

According to GST law, a debit or credit note provided by a purchaser to a provider is not regarded as a statutory provision.

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